Job Description
Department Information
Who we are: Welcome to the
Auraria Campus located in the Platte River Valley in downtown Denver. The Auraria Campus is the service provider for 38,000 students and approximately 5000 faculty and staff working at and attending the
Community College of Denver, Metropolitan State University of Denver, and the
University of Colorado Denver . Learn more about us through this link: The Auraria Campus
Auraria employees enjoy an excellent benefits package which includes paid vacation, holidays, and sick leave, multiple medical, dental and vision options, discounted RTD Eco-Pass, BenefitHub and outstanding retirement plan. Learn more through this link: Non-Classified Benefits Package .
So, if you're interested in a great job working alongside great people, this may be the opportunity for which you've been waiting for.
Description Of Job Job Summary: The Special Events Coordinator role is designed to provide support to the Special Events Manager and assist with pre-event operational support, contracting and billing support, pre-event communications, and customer service.
Essential Job Functions: Special Events Operational Support:
- Provide scheduling availability of event venues and generate reservations in the scheduling software (EMS) as directed by Special Events Manager.
- Enter reservation details including setup, AV needs and event timeline.
- Create and edit floor plans for both client and Event crew use.
- Clear and accurate communications to the Event Crew regarding event needs.
- Coordinate Auraria Campus support services for events such as ACPD coverage, Parking requests, etc.
- Knowledge of event spaces and their functions as well as guidelines and restrictions for use.
- Facilitate basic site visits and client meetings as needed based on directive from Special Events Manager.
Administrative Support: - Proficient use of the scheduling (EMS) and diagraming (Social Tables) software.
- Generate rental agreements/contracts for commercial clients.
- Assist in managing payments and invoicing for rental agreements.
- Finalize charges associated with Auraria Campus support services (ACPD, Parking, etc.) as they pertain to events.
Customer Service: - Share event knowledge and understanding of the Department of Special Events policies and procedures in order to provide support to external clients as needed.
Minimum Qualifications: Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights - Bachelor's degree in Hospitality Management, Business, Public Relations or related field.
OR
- One (1) or more years experience working in a Hospitality/Customer Service.
Preferred Qualifications: - General knowledge/experience working in event scheduling software.
Supplemental Information Colorado Partnership for Quality Jobs and Services Act information After careful review of this position and the duties that it performs, it has been designated in accordance with the Colorado Partnership for Quality Jobs and Services Act as a "Not Covered" position, it does not fall in the category of employees that are eligible for representation by COWINS, also known as the union. To learn more about this designation please visit this link:
Applicant Checklist & Minimum Qualifications E-mail Address All correspondence regarding your status in the selection/examination process will be conducted by email.
Minimum Qualifications Your application as submitted is used to determine if you meet Minimum Qualifications. Please read the Minimum Qualifications and ensure that information in your application "draw correlations" to the Minimum Qualifications. Human Resources Analysts will not infer that you meet the Minimum Qualifications if information isn't detailed in your application.
- Years of experience will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be pro-rated (30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE=3 mos credit.)*
Commitment to Equity, Diversity and Inclusion The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Auraria Campus is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Nicole Yanez at nicole.yanez@ahec.edu
Job Tags
Full time,