Job Description

Programs Assistant

Caltech

Job Category: Parttime Regular
Exempt Overtime Eligible: Overtime Eligible
Benefits Eligible: Benefit Based

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

This position will provide support for a variety of administrative projects managed and overseen by the Offices of the Provost and Vice Provosts and other departments that report to the Provost and Vice Provosts.

Essential Job Duties

• Provide assistance to conference and meeting organizers, including coordinating communications to participants, developing and distributing meeting materials, coordinating meeting registrations, setting up meeting rooms and remote participation modes, setting up meals and refreshments, and contacting campus departments as needed to resolve emergent issues.
• Coordinate group schedules for meeting participants, both on-campus and off-campus.
• Develop and maintain departmental and programmatic websites utilizing Caltech design standards; provide training to staff on the use and maintenance of websites.
• Design and implement online surveys to solicit feedback from various events and activities.
• Digitize and organize archival materials.
• Gather and organize data from campus and external sources.
• Provide backup support for other staff within the department.
• Other administrative duties and responsibilities as assigned.

Basic Qualifications

• At least five years of office/clerical experience.
• Organized and detail-oriented.
• Proficient with Microsoft Word and Excel.
• Demonstrated experience with web design and maintenance.
• Strong written and oral communication skills.
• Ability to maintain a high degree of confidentiality.

Preferred Qualifications

• Bachelor's degree.
• Prior Caltech experience; familiarity with the Caltech campus and administrative operations.
• Prior experience with Caltech web development tools.

Required Documents

• Resume

To be considered for this position please visit our web site and apply on line at the following link:

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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About California Institute of Technology

The California Institute of Technology (Caltech) is a world-renowned science and engineering research and education institution, where extraordinary faculty and students seek answers to complex questions, discover new knowledge, lead innovation, and transform our future.

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Job Tags

Part time, Remote job,

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