Job Description

Job Overview:

The Patient Access Specialist supports the Patient Access Department by providing key operational functions to identify opportunities and minimize risk. The Patient Access Specialist position plays a key role within the health system by ensuring all steps are taken to financially secure accounts prior to or during service. A core function of this position is to ensure that authorization requirements are met prior to service. The Patient Access Specialist provides direct and indirect support to department by analyzing data to identify issues and opportunities, reduce denials and improve processes.

The Patient Access Specialist has in-depth knowledge of payer authorization requirements, protocols for obtaining and confirming appropriate authorization for the clinical services rendered and minimizing financial risk. The Patient Access Specialist has extensive knowledge of payer requirements and is able to clearly understand and articulate with clinical and non-clinical staff.

Qualifications:

Required:

• High School Diploma required
• Minimum of 5 years in Patient Access role

Preferred:

Extensive knowledge of payer authorization requirements

Knowledge in all aspects of Patient Access work flows

Advanced Excel experience required

Medical terminology and computer skills

Scheduling Requirements:

• Full Time
• Monday Friday 8:00am 4:30pm

New hires are required to attend Revenue Cycle training which will be 3 days Wednesday Friday 830a-430p ( Virtual).

New hires will also be required to attend Epic training which will be scheduled after your orientation. This training is offsite in Oceanport or Edison. The training will be 3 or 4 days The schedule is Tuesday, Wednesday, Thursday, Friday. The Friday class may be on a different week. The classes can be from 8a-4p or 8a-12p, depending on the class.

Essential Functions:

• Provides excellent customer service to all patients, colleagues and other external and internal customers
• Strong understanding of prior authorization requirements for various services
• Experience in authorization submission workflow and related technology (Real Time Authorization, Payer portals, TPA authorization forms, Call to payers to update/upgrade existing authorization
• Communicate clearly with clinical staff and payer representatives to authorize services
• Review script and/or medical service documentation to ensure authorizations match services provided
• Interviews patients, family members and other responsible parties to gather pertinent information
• Meets and exceeds department goals including accuracy and productivity
• Demonstrates proficiency in the entire pre-admission, registration, and financial clearance processes
• Demonstrates initiative and motivation in role; proactively identifies and resolves problems in an appropriate manner and escalates issues to leadership when necessary
• Utilize system generated reports to analyze data
• Analyze denial data to determine root cause, identify issues and areas of opportunity
• Create tracking and trending reports
• Provide summary findings and recommendations to leadership teams
• Assist with creating action plans to address and resolve issues pertaining to incorrect insurance and authorization denials
• Develop reports to quantify the value and financial risk for each area
• Audit and review work flow, patient processing and quality standards
• Reflects commitment to building a supportive work environment and maintains a positive attitude
• Works closely and professionally with clinical staff and ancillary departments to foster a team environment
• Participate in training through the development of training tools, presentations at department in-services or staff meetings, or through the training of registration staff outside of the patient access department
• Other duties as assigned

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered,

high-quality academic medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

RWJBarnabas Health is an Equal Opportunity Employer

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