Job Description

Flexible Availability Needed Our Real Estate office is looking for PART-TIME afternoon, evening, and Saturday front desk receptionists who love to provide exceptional service to clients and customers. This is an in-office position at our North Toronto/Don Mills location. This position is great for someone who might have Real Estate experience and is looking for a fulfilling position with an awesome team. You currently live in the Toronto area and are happy, outgoing, friendly, and task-oriented. You are systematic. You like structure. You are responsible, dependable, and trustworthy. You are consistent, follow procedures, and work well in high-energy and high-pressure situations. This is a great opportunity for resourceful and self-motivated individuals to join our growing company. Keller Williams offers a friendly, innovative, and collaborative work environment in Toronto. Our talented team drives our success, and we support each individual in fulfilling his or her potential. We are actively seeking individuals who love to serve and help people. You love talking to people on the phone. Technology is your friend; paperwork is your joy; people are your passion!!! While Real Estate experience is preferred, if you are a quick learner and you know how to balance lots of phone calls and a shift full of emails and paperwork, contact us! You should be a person who pushes for solutions, exhibits a high level of accuracy, works best with goals and vision, is a good communicator -- both written and verbal, is a fast learner who continually raises the bar, wants to be associated with talent, and be willing to work hard and smart. Hours of Work: Flexibility to work during the week (Monday to Friday between 12:00 pm - 8:00 pm); Saturdays (9:00 am - 5:00 pm) + additional shifts as required for illness or vacation coverage. Responsibilities:

• Ensure incoming and outgoing mail is managed appropriately, and handle deliveries
• Answer phone calls and emails, and communicate relevant information to the appropriate parties
• Greet visitors, clients, and fellow employees when they arrive at the front desk and provide them with any necessary directions or information
• Keep the front office secure by ensuring all visitors follow the proper sign-in procedures
• Assist with other administrative tasks, such as data entry, copying, filing, etc.
• Reception duties – answer telephones, confirm appointments, greet clients/ walk-ins, input messages using the internal paging system
• Broker Load – input MLS listings, upload photos, scan documents, process new listing documents (price changes, extensions), etc., enter listing information and appointment instructions into front desk system
• Offers – preparation of offers, amendments, waivers, and other related forms/ documents
• Supplies – maintenance of office supplies
• Facilities Maintenance - consistently ensure a clean and organized office space for the use of our agents, clients, and team members
• Other duties as assigned

Qualifications:

• 1 to 2 years of working experience in a Real Estate office administration preferred
• Working knowledge of MS Office (Word and Excel), email, and the internet
• Experience using a database management system or scheduling system
• Working knowledge of Publisher, PowerPoint, and Canva
• Ability to multitask
• Excellent organization and time management skills
• Superior customer service skills, including excellent telephone manner
• Punctual
• Excellent problem-solving skills

About Company: Talent. Drive. Innovation. Service. We have what it takes to push real estate forward. With expertise in real estate, technology, and more, our leaders have the tools to clear a path toward success. Home to the Tech-Enabled Agent, our leading training, coaching, and consulting business model also equips agents with a technological edge and the ability to offer customers whatever they wish. With expertise in real estate, business, technology, and more, our leaders have the tools to clear a path toward success. We are an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Tags

Part time, Work experience placement, Flexible hours, Shift work, Saturday, Afternoon shift, Monday to Friday,

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