A successful private equity firm with offices in DC, Miami and San Francisco is looking for an Administrative Assistant/Office Manager for the office in San Francisco located one block from the Embarcadero train station. The office has 8 employees and a positive, supportive culture. The former EA/OM was there for 3.5 years and is leaving to go to law school. This is a good opportunity for a jr. assistant to work at an investment firm. The role is hybrid, Mon-Thurs in-office, Fridays remote.
About the Job:
¨ Provide administrative support to the Investment Team and firm leadership, including partners and key operational teams (Finance, Business Development, IT)
¨ Handle meeting and event coordination, including logistics, catering, and on-site hosting for both internal and client-facing events, annual meetings, firm-wide offsites, and monthly team-building initiatives
¨ Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
¨ Coordinate domestic travel arrangements including flights, cars, hotels, and other reservations
¨ Oversee calendar management for senior leadership, scheduling internal and external meetings with efficiency
¨ Assist with employee onboarding and offboarding, ensuring a seamless transition for new hires and departing team members
¨ Process expense reports
¨ Serve as the primary liaison between onsite facilities management, building management, and vendors, ensuring the office remains operational and well-maintained
¨ Oversee office supplies, kitchen inventory, and equipment, placing orders as necessary
¨ Maintain an organized, and welcoming office environment, ensuring a high standard of hospitality for executive visitors and team members
¨ Proactively identify opportunities to streamline office processes and enhance team efficiency
¨ Execute errands and special projects to support office operations
About You:
¨ Minimum of 2 years of experience in a related support position
¨ BA/BS from a college or university
¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
¨ Knowledge of Concur
¨ Experience working with a CRM system a plus
¨ Polished, professional demeanor
¨ Proactive go-getter; no task is too big or too small
¨ Outstanding communication skills
Hours: 8-5
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