Job Description

EXECUTIVE ASSISTANT to CEO

Location: Holland, MI 49423. This is an in-person role requiring relocation to Holland, MI
Shift: 1st Shift, Monday-Friday
Compensation: Will be discussed during the interview

Join our dynamic team as an Executive Assistant, where you'll play a pivotal role in driving the success of our organization Assisting our CEO and Senior Leadership Team. In this fast-paced position, you will provide top-notch support 
to our executive team, managing schedules, coordinating high-level meetings, and facilitating seamless communication across departments. If you thrive in a collaborative environment and are passionate about contributing to a thriving 
workplace, we invite you to scoop up this opportunity! PREVIOUS EXPEIRENCE REQUIRED.

Position Summary:
The Executive Assistant (EA)position is designed to proactively manage daily administrative and office management responsibilities, enabling the CEO and Senior Leadership Team to concentrate on strategic priorities and productive meetings. 
The EA must be adaptable to the varying needs of different executives, supporting leadership, decision-making, and overall productivity in a proactive and strategic manner. The ideal candidate will be highly energized, results-oriented, focused 
on productivity and consistently model the values and behaviors expected within our culture.

This multi-faceted role involves streamlining administrative duties, managing schedules, solving problems, and facilitating effective communication across the company. This position requires a high level of discretion and
professionalism, as the EA routinely handles confidential information and assists in critical decision-making processes.

Duties & Responsibilities:

• Calendar & Meeting Management :Manage and organize calendars to optimize SLT time. coordinate meetings, prepare agenda, documents, presentations, take minutes & follow up.
• Communication Management : Prepare and edit correspondence, communications, presentations, and other communications to ensure clear and effective messaging.
• Information Management : Research and gather information for informed decision-making. Maintain organized and up-to-date files and ensure critical information is easily accessible. Always retain confidentiality of sensitive information.
• Problem Solving : Handle administrative challenges on behalf of SLT, navigate complexities, contribute to the smooth operation of daily activities. This includes proactively anticipating needs and addressing issues before they escalate.
• Event Planning : Organize and coordinate events and special functions. This involves managing logistical details, coordinating with vendors, and overseeing event execution.
• Travel & Expense Management : Secure efficient travel arrangements based on SLT preferences and costs within budgetary guidelines. Prepare accurate and detailed expense reports with meticulous record-keeping and ensuring that
• expenditures align with budgetary constraints.
• Office Manager Responsibilities : Office Supplies, Printer/Copiers, office and desk location support, manage furniture and office decor placement

Qualifications:

• Confirmed experience as an Executive Assistant or similar role
• Experienced presentation builder in power point
• Strong organizational, planning and time management abilities
• Great attention to detail and a proactive thought process
• Exceptional written and verbal communication and interpersonal skills
• Tech savvy and proficient in MS Office, particularly Word, Excel, and PowerPoint
• Project Management experience a plus
• Ability to multitask and prioritize workload
• High level of professionalism, discretion and confidentiality

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Job Tags

Relocation, Shift work, Day shift, Monday to Friday,

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