Job Description

We are seeking a highly organized and detail-oriented Due Diligence Assistant to support our team in managing due diligence activities for petroleum-related assets, particularly truck stops and underground storage tank (UST) sites.
This role involves a combination of administrative responsibilities, environmental report coordination, and document management/distribution, ensuring that all due diligence materials are delivered on schedule.

Key Responsibilities:

• Administrative Support:
• Coordination and scheduling of onsite visits for due diligence report providers.
• Assist in maintenance of project tracking spreadsheets and update project timelines.
• Due Diligence Reports & Documentation:
• Assist with creation of due diligence requests to providers using a standardized format for submittals.
• Assist in the collection and organization of reports (Phase I ESA’s), ALTA Survey’s, Property Condition and Zoning Reports, UST Testing Results, and other documents.
• Review reports for completeness and escalate deficiencies or inconsistencies to Due Diligence Specialist.
• Assist with research on governmental websites for parcel information and underground storage tank details for each site.
• Maintain organized records of updates, versions, and comments.
• Report Management & Distribution:
• Receive, save, and distribute final due diligence reports.
• Maintain version control and document archiving in accordance with company protocols.

Requirements

Qualifications:

• Strong organizational and time management skills with understanding a sense of urgency for time sensitive deadlines.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with SharePoint, DropBox, Box, or document management platforms is a plus.
• Excellent communication skills for working with vendors, report providers, legal counsel, and internal departments.

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