Job Description

This position will provide comprehensive administrative support as the defensive line for the SVP of RBDC. The ideal candidate will demonstrate exceptional analytical and communication abilities, a strong attention to detail, and a proactive mindset. They should have an excellent understanding of systems and project management, along with the ability to manage multiple priorities in a fast-paced environment. This position plays a critical role in ensuring the smooth operation of the RBDC management team and facilitating effective communication within the distribution team and across the broader RBDC/RBNA organizations.

Areas that play to your strengths

All the responsibilities we'll trust you with:

• • Manage and prioritize the SVP's calendar, including scheduling meetings, appointments, and travel arrangements
  • Prepare and organize materials for meetings, including agendas, presentations, and reports
  • Act as a liaison between the SVP and internal/external stakeholders, communicating information effectively and professionally
  • Prepare draft reports, and presentations on behalf of the SVP

• • Coordinate logistics for various meetings, including team meetings, national and regional RBDC meetings, and external engagements
  • Take minutes during meetings and ensure timely distribution of action items and follow-ups
  • Maintain organized records of meeting notes, agendas, and outcomes for future reference

• • Maintain an organized system for filing documents and confidential information
  • Assist with project management tasks, including tracking progress and deadlines for various LT and RBDC distribution initiatives
  • Support the SVP in special projects and initiatives as required

• • Develop and maintain a monthly presentation template for the Vice presidents of sales and distribution and Directors of Sales and Distribution, ensuring consistency and clarity
  • Coordinate and facilitate the RBDC IRI monthly call, conducting a deep dive analysis of volume and value share performance across all markets
  • Prepare and distribute relevant data and insights to support sales strategies and initiatives
  • Collaborate with the RBDC sales organization to ensure alignment on key performance metrics and objectives
  • Assist in the preparation of any follow-up materials or reports resulting from the IRI and monthly drivers call

• • Facilitate communication within the distribution team, with other departments and support national project manager
  • Prepare and distribute internal communications and updates as needed
  • Assist in the onboarding of new team members by providing necessary resources and support
  • Represent the SVP in meetings and discussions when appropriate, ensuring alignment with strategic goals

EXPERIENCE

Your areas of knowledge and expertise

that matter most for this role:

• Education: Bachelor's degree in business administration or a related field preferred
• Experience: Minimum of 2 years of experience in an executive support role, preferably supporting senior leadership
• Exceptional analytical, organizational, and time-management skills
• Outstanding ability to multi-task in a fast-paced environment
• Strong written and verbal communication abilities
• Excellent project management skills
• Advanced Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Power BI) and other relevant software
• Ability to handle sensitive information with discretion and maintain confidentiality
• Strong problem-solving abilities and attention to detail
• Self-starter and takes initiative
• Ability to work independently and collaboratively in a team-oriented environment
• Fluent in English, additional language skills an advantage

• Travel 60-70%
• Permanent
• Benefits eligible

Job Tags

Similar Jobs