Job Description
About Us
We are a dynamic e-commerce marketing agency dedicated to helping direct-to-consumer (DTC) brands grow in a sustainable and profitable way. Built on values of partnership and long-term growth, our team has expanded quickly—reaching 7-figures in annual revenue in just 18 months and growing to a fully distributed team of 20+ talented individuals. As we continue our growth journey, we remain committed to delivering exceptional client experiences and fostering a collaborative, empowering environment for our team.
The Role
We are looking for an organized and proactive Admin/Ops Assistant (Contractor) to join our team and support our COO and Partner in managing daily operations, documentation, and strategic workflows. This is a remote contract role that requires someone who thrives in a fast-paced, high-growth environment and excels at problem-solving and strategic thinking. If you enjoy taking initiative and staying ahead of tasks, this could be a great fit for you.
Key Responsibilities
Executive Support & Scheduling
Manage calendars and schedule meetings, coordinating across multiple time zones.
Prioritize tasks and help the COO and Partner stay focused on key deliverables.
Inbox & Communication Management
Monitor and manage executive inboxes, flagging or responding to important emails.
Draft emails, internal memos, and client communications as needed.
Operations & Documentation
Keep Standard Operating Procedures (SOPs) up to date.
Assist with reporting, data entry, and documentation.
Track key performance indicators (KPIs) and support reporting for both internal and client needs.
Strategic Support
Identify areas for process improvement and suggest solutions.
Provide research, insights, and action plans to support decision-making.
Fast-Paced Agency Support
Adapt quickly to shifting priorities and changing demands in a fast-paced environment.
Communicate effectively and professionally with both team members and clients.
Who You Are
Highly Organized & Detail-Oriented: You have a knack for managing multiple tasks and ensuring nothing slips through the cracks.
Excellent Communicator: Your written and verbal communication skills are top-notch.
Tech-Savvy: You're comfortable using remote tools like Slack, Google Suite, Asana, and Notion.
Proactive & Self-Sufficient: You take initiative and work independently, without waiting for direction.
Fast Learner: You quickly pick up new workflows and industry-specific tasks.
Experienced in Remote Work: You are skilled at managing your time and collaborating virtually with a distributed team.
Preferred Qualifications
2+ years of experience in administrative, operations, or executive assistant roles.
Experience in marketing, e-commerce, or a digital agency setting is a plus.
Familiarity with project management tools like Asana, ClickUp, or Notion is a bonus.
What We Offer
Competitive hourly rate ($20-$25/hr, depending on experience).
1099 Contractor role.
Flexible, part-time remote schedule.
The chance to work closely with executive leadership in a growing agency.
A fast-paced, dynamic environment with opportunities for professional growth.
Employment Type: Full-Time
Salary: $ 20.00 25.00 Per Hour
Job Tags
Hourly pay, Full time, Contract work, Part time, For contractors, Flexible hours, Shift work,