Job Description

Job Summary:

The Accounts Payable & Accounts Receivable Specialist is responsible for ensuring the efficient and accurate processing of both accounts payable (AP) and accounts receivable (AR) functions. This role includes verifying and processing invoices, posting payments, reconciling statements, managing collections, and maintaining financial records. The specialist will work closely with internal departments, vendors, and customers to maintain accurate financial transactions and ensure smooth cash flow management.

Essential Functions:

Illustrative duties may include, but are not restricted to, one or more of the following:

Accounts Receivable Responsibilities:

· Prepare and distribute customer invoices, credit memos, and statements.

· Post customer payments by check, credit card, and ACH transactions.

· Monitor accounts receivable for delinquencies, identify potential risks, and research unpaid balances.

· Prepare and submit monthly reports on delinquent accounts to the Director of Finance and VP of Sales.

· Collaborate with Sales, Reps, and Dealers to resolve payment issues and ensure timely collection of receivables.

· Perform collection and credit management activities to minimize DSO (Days Sales Outstanding) and bad debt losses.

· Set up new customer accounts, conduct credit checks, and maintain current credit limits.

· Seek approval for shipments to accounts that are past due or over their credit limit.

· Maintain sales tax exemption files and ensure compliance with tax regulations.

General Responsibilities:

· Assist with financial reconciliations, audits, and reporting as needed.

· Handle special projects and other duties as assigned.

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